Gear Swap App handles intake, pricing, checkout, and payouts for ski, snowboard, and outdoor gear swaps — built by club leaders who were tired of sharpies and painters tape.
Built for volunteer-run clubs, teams, and outdoor programs — not big retail.
No separate spreadsheets to reconcile at the end of the night — every station reads and writes the same event in real time.
A volunteer logs the seller, category, condition, and price, then prints a tag with a scannable QR code right at the table.
Buyers bring items to the register. Scan the tag, attach the buyer, done — no calculator, no carbon paper.
Seller cuts and commission are calculated automatically, and you export one clean spreadsheet for your treasurer.
Print a scannable price tag the moment an item is logged — no pre-printed rolls to run out of mid-event.
One PIN per station. Volunteers rotate shifts all day without anyone managing individual accounts.
Your roster persists year to year, so returning sellers don't get re-entered from scratch every season.
Admins watch what's been logged, sold, and left unsold as it happens — from any device, anywhere in the room.
Commission and seller cuts are calculated automatically — nobody's doing that math by hand at midnight.
A finished spreadsheet, ready for your treasurer — no manual reconciliation after the doors close.
Large enough to read the price across a folding table, small enough to hang cleanly from gear — or stick directly onto a ski, boot, or helmet when there's nothing to hang it from. It's not locked to one printer: any printer in Brother's QL series (and others, with a bit more setup) handles it.
We don't want a printer hiccup to be the thing that makes event morning stressful, so we wrote a guide for getting one connected and printing your first label cleanly, well before doors open.
Label printer setup guideGear Swap App started as the system behind one club's ski and snowboard swap — printer jams, volunteer shift changes, and all. Every feature exists because a volunteer needed it at the folding table, not because it looked good on a roadmap.
We're opening it up to other clubs, teams, and outdoor programs running their own secondhand gear swaps.
Set up your organization in a couple of minutes — no sales call required.
Start your swap